Executive Administrative Assistant, Research

Gloucester Marine Genomics Institute (GMGI) addresses critical challenges facing our oceans, human health and the environment through innovative scientific research and education. By bringing world-class science and transformative workforce development to Gloucester’s historic waterfront, GMGI is catalyzing the regional economy.

Founded in 2013, a strategy triad guides our work and includes: a state-of-the-art research institute where we conduct marine research powered by genomics; the Gloucester Biotechnology Academy (Academy), a hands-on vocational program which trains young adults to become biotech and biomanufacturing lab technicians; and our science community, expanding the local economy as we build a vibrant science hub on Cape Ann. GMGI is in a high-growth mode with a fantastic team ready to lead the organization into its next chapter.

Reporting to the Chief Scientific Officer (CSO), the Executive Administrative Assistant will provide general support to the CSO, Donald G. Comb Science Director, and the Senior Director of Protein Science and Innovation, who together lead the organization’s research initiatives. The successful candidate will be a self-starter who will aid in general operations including meeting and event planning and logistics, document preparation for the Board of Directors and other correspondence, managing outreach efforts and other Academy admissions operations, and supporting data management related to education initiatives and outcomes, among other mission-critical responsibilities. This is a tremendous opportunity to join a rapidly growing, high-impact organization.

Essential Areas of Responsibility

  • Provide general daily administrative support to the Chief Scientific Officer, Senior Director of Protein Science and Innovation, and Donald G. Comb Science Director.
  • Coordinate complex scheduling and calendar management for leadership.
  • Aid in research operations including meeting and event planning and logistics, document preparation for the Board of Directors and other correspondence.
  • Act as the administrative point of contact between CSO for internal/external communications and manage the flow of information in an accurate and timely manner.
  • Support data management related to research initiatives and outcomes.
  • Support grant administration and record keeping.
  • Other duties as assigned and necessary to support mission-critical responsibilities.


  • A minimum of 3 years of professional experience supporting leadership; work in life science or non-profit environment preferable, but not required.
  • Previous experience with grants administration and record keeping preferred.
  • Highly organized, motivated, and enthusiastic team player who can be flexible and take initiative.
  • Solid grasp of Microsoft Office, strong interpersonal as well as written and verbal communication skills.

Work Environment and Other Requirements

The position is based at the Research Institute at 417 Main Street, Gloucester, MA. Compensation is commensurate with experience and other qualifications.


GMGI is proud to be an equal opportunity employer, and all aspects of employment are based on merit, competence, performance and business need. In addition to researching diversity in our oceans, GMGI is committed to supporting diversity in our workforce and classrooms. We know that varied backgrounds and experiences stimulates discussion and new ideas. We are taking action on diversity, equity and inclusion by providing training opportunities to increase self-awareness as an organization and building a team of staff and students from uniquely different backgrounds. Our culture is built on innovation, collaboration and a shared desired to impact our community.

If interested, please apply at this link: https://gmgi.bamboohr.com/careers/50