Director of Special Events
Job Title: Director of Special Events
Organization: Hammond Castle Museum
Job Description: The Director of Special Events at Hammond Castle Museum plays a key role in planning, coordinating, and executing special events and weddings hosted at the museum. This position requires a highly organized individual with excellent communication skills and a passion for creating memorable experiences for guests. Weekend and evening availability is required.
Responsibilities:
Special Events:
Organization: Hammond Castle Museum
Job Description: The Director of Special Events at Hammond Castle Museum plays a key role in planning, coordinating, and executing special events and weddings hosted at the museum. This position requires a highly organized individual with excellent communication skills and a passion for creating memorable experiences for guests. Weekend and evening availability is required.
Responsibilities:
Special Events:
- Research and propose unique events for the Museum's yearly event calendar
- Manage engagement and contract process for vendors and performers
- Serve as a liaison between the Museum and vendors & performers, addressing their questions and needs
- Maintain accurate event files including budget and Banquet Event Orders and listings within the Museum's internal calendar
- Effectively communicate with and manage various levels of Museum staff in the production and execution of events, ensuring all aspects, including POS, signage, and off-site parking when necessary, are considered
- Attend weekly meetings with the Director of Marketing & Communications regarding the promotion and coordination of special events
- Assist with the promotion of special events, particularly on the local level, through flyer distribution, securing photography of events, and acting as liaison for local news outlets
Weddings:
- Assist the Managing Director in the successful execution of weddings at the Museum
- Greet, orient, and manage vendor deliveries on the day before and day of a wedding
- Greet and orient the bridal party on the day of a wedding
- Prepare and set up the Museum's Great Hall, Courtyard, and Back Yard for weddings
- Greet and orient bridal party guests on the day of a wedding
- Conduct educational tours of the Museum for wedding guests during cocktail hour and after dinner
- Oversee the breakdown of weddings, including proper removal of vendors' equipment, materials, and trash from the Museum
- Return artifacts to their proper places, snuff candles, roll up the red carpet, etc.
- Close up the Museum for the night, including locking doors, turning off lights, and setting the alarm
Qualifications:
- Bachelor's degree in Hospitality Management, Event Planning, or related field (preferred)
- At least 4 yrs. previous experience in event planning and coordination
- Strong organizational and time-management skills
- Excellent communication and interpersonal abilities
- Ability to work effectively in a fast-paced environment
- Knowledge of local vendors and performers is a plus
- Knowledge of a CRM system is a plus
Benefits:
- Competitive salary
- Paid time off
- Opportunities for professional development and advancement
Application Process: To apply for the Special Events Manager position at Hammond Castle Museum, please submit a resume and cover letter outlining your qualifications and relevant experience to info@hammondcastle.org. No calls or drop-ins, please. Applications will be reviewed on a rolling basis until the position is filled.
